Supplier Verification Audits

Supplier Verification Services

Pro QC International is a quality assurance firm that supports companies in their effort to audit and evaluate their potential suppliers across the globe with comprehensive supplier verification services. Since 1984 we have audited thousands of suppliers, garnered extensive experience, and developed deep technical expertise in identifying risks and protecting buyers’ interests.

Ensuring supplier competency and reliability are critical before issuing the first purchase order. Your supplier must be a registered company with the right production capacity, an effective quality management system, and provide reliable on-time delivery. Having an experienced third-party auditor on-site to verify real conditions at the factory ensures a higher level of protection and reduces sourcing risks.

Pro QC supports our client to perform due diligence by conducting supplier verification to address the following scenarios:

1. A buying company wants to ensure its potential supplier exists and is not a scam.
2. A buying company wants an overview of a supplier to ensure they match their requirements before passing an order.

Advantages of Supplier Verification Services

• Avoid fraud and reduce risk
• Provide on-the-ground assessment
• Improve supply chain transparency
• Protect brand reputation

Supplier Verification Approach and Checklist

Pro QC’s supplier verification service involves one day of work with a qualified inspector and is conducted on-site to obtain reliable information directly from the factory.

The supplier verification service profiles the factory and provides valuable information related to the nature of the factory’s business. We verify that the suppliers are legitimate and provide thoughtful observations and photo evidence related to the general condition of the factory, basic quality practices, and any obvious compliance breach. Below is a list of items you can expect from our report:

• Factory/supplier information
• Certificates
• Employee information
• Market and key clients
• Main product types
• Production capacity
• Equipment information
• Sub-tier suppliers and contractors
• Quality control
• Environment and safety
• Warehouse management
• Law and social compliance

Once the service is finished, a supplier quality manager reviews the supplier verification report. Pro QC then delivers the report to the client within 24 hours.

What is a supplier verification audit?

A supplier verification audit is a supply chain due diligence exercise that evaluates if a potential vendor is legitimate before a partnership is formed. It helps a buyer determine the risk level and draw an overview of its qualifications. This assessment provides a buyer with the necessary information to make decisions on strategic partnerships.

Working with a poor supplier can have very costly consequences for a buyer such as exposure to fraud, supply chain disruptions, high costs related to quality, and brand image problems affecting corporate social responsibility (CSR).

The goal is to identify risks that could be problematic throughout the partnership and to make sure there are no nasty surprises.

Pro QC’s Supplier Verification Outcomes

Pro QC’s clients can expect a comprehensive audit report with exhaustive details. Each element of the checklist will be assessed according to the actual onsite condition, citing objective evidence such as photos, interview summaries, and examined records and documents.

The supplier verification report will present:

• Factory profile
• A visit summary
• Observation of potential risks
• Pro QC’s recommendations
• Photos of the factory