Supplier Verification Services
Pro QC International is a quality assurance firm that supports companies in their effort to audit and evaluate their potential suppliers across the globe with comprehensive supplier verification (SV) services. Since 1984 we have audited thousands of suppliers, garnered extensive experience, and developed deep technical expertise in identifying risks and protecting buyer interests.
A SV audit is a supply chain due diligence exercise that evaluates if a potential vendor is legitimate before a partnership is formed. It helps a buyer determine the risk level and draw an overview of its qualifications. This assessment provides a buyer with the necessary information to make decisions on strategic partnerships.
Working with a poor supplier can have very costly consequences for a buyer such as exposure to fraud, supply chain disruptions, high costs related to quality, and brand image problems affecting corporate social responsibility (CSR). Pro QC supports our client to perform due diligence by conducting verification of supplier to address the following scenarios:
A buying company wants to ensure its potential supplier exists and is not a scam.
A buying company wants an overview of a supplier to ensure they match their requirements before passing an order.
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A supplier verification audit helps identify potential risks that may arise during your partnership with the supplier,
ensuring a successful collaboration with no unexpected surprises.
Advantages
Ensuring a supplier’s competency and reliability is critical before issuing the first purchase order. Your supplier must be a registered company with the right production capacity, an effective quality management system, and reliable on-time delivery. Having an experienced third-party auditor on site to verify actual factory conditions provides a higher level of protection, reduces sourcing risks, and offers the following advantages:
1
Avoid fraud and reduce risk
2
Provide on-the-ground assessment
3
Improve supply chain transparency
4
Protect brand reputation
Approach and Checklist
Pro QC’s supplier verification service involves one day of work with a qualified inspector and is conducted on-site to obtain reliable information directly from the factory.
Our qualified inspector profiles the factory and provides valuable information related to the nature of the factory’s business. We verify that the suppliers are legitimate and provide thoughtful observations and photo evidence related to the general condition of the factory, basic quality practices, and any obvious compliance breach. Below is a list of items you can expect the auditor to include in their checklist:
- Factory/supplier information
- Certificates
- Employee information
- Market and key clients
- Main product types
- Production capacity
- Equipment information
- Sub-tier suppliers and contractors
- Quality control
- Environment and safety
- Warehouse management
- Law and social compliance
Once the service is finished, a supplier quality manager reviews the report. Pro QC then delivers the report to the client within 24 hours.
Outcomes
Comprehensive audit report
Pro QC’s clients can expect a comprehensive audit report with exhaustive details. Each element of the checklist will be assessed according to the actual onsite condition, citing objective evidence such as photos, interview summaries, and examined records and documents.
The report will present:
- Factory profile
- A visit summary
- Observation of potential risks
- Pro QC’s recommendations
- Photos of the factory
The presence of an experienced third-party auditor on site to verify actual factory conditions
provides a higher level of protection and reduces sourcing risks.
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